Introduction to ShipSure Entity Finance

The ShipSure Entity Finance application for shore based operations enables them to communicate in real time through replication

  • For the Office : When the office user logs into the ShipSure application they will have access to the Finance Module for either Entity or Vessels
  • User profiles : Define which modules within the ShipSure application are available for Accessing, Actioning or are Read Only

ShipSure Benefits

Overview of the status and for the control of entity accounts for which we are responsible

Process Responsibilities

Supporting operational and technical functions involved in entity operations

Authorisation is available where and when required, depending on the user profile

  • Purchase Invoicing enables the user to access the Entity Cost Approval and Register Entity Non PO Invoices /Credits
  • Ledger Enquiries enables the user to access Entity General, Purchase, Sales, Disbursement & Project Ledgers
  • Accounts Payable enables the user to access Entity Accounts Payable and Payment Enquiries
  • Accounts Receivable enables the user to access Entity Accounts Receivable
  • Contracts & Sales Invoicing enables the user to access Invoice Operations, Admin Tools, Manage & Configure Rate Schedules and Sales Invoice Template
  • Entity Maintenance enables the user to access Master Chart of Accounts, Accounts Library, Currency Rate Maintainer, Maintain Tax Codes and Credit Note Reasons
  • Entity Reports enables the user to access Aux. Code Analysis, Entity General Ledger, Balance Sheet Reports, Commitments Listing, General Ledger Audit List, Gross Margin Report (Catering) & New, HFM Accenture, Open Transactions, Outstanding Purchase & Sales Invoices, Profit & Loss and Trial Balance

  • Each dashboard is specific to the user's profile / accountant job role

  • The Accounts Dashboards can be populated to be viewed by Individual entities

  • When an Accountant opens the Accounts module it will default to open displaying the Entities assigned to the user who is logged in

  • Below is a list of the various modules that can be accessed within the Entity Finance applications.

  • All access to the modules is strictly Role based

  • Users can access the modules by clicking on the ShipSure icon

  • A list of modules where applicable to the job role will appear listed

  • Select the Entity Finance icon from the list

  • Now click on whichever section is required i.e. Purchase Invoicing, then select from the dropdown list i.e. Entity Cost Approval to access the area of the Finance module required

  • Overview
  • Entity Cost Approval
  • Register Entity Non PO Invoice / Credit Note
  • Entity General Ledger
  • Entity Purchase Ledger
  • Sales Ledger
  • Entity Disbursement Ledger
  • Entity Project Ledger
  • Entity Accounts Payable
  • Entity Payment Enquiries
  • Entity Accounts Receivable

  • Invoice Operations

  • Administrative Tools

  • Manage Schedule

  • Auxiliary Flag Maintenance

  • Fixed Assets Maintenance

  • Controller
  • Roll & Clear
  • Exchange Revaluation
  • Invoice Accruals
  • Inter-Company Settlement
  • Fixed Asset Depreciation
  • Entity General Ledger
  • Entity Balance Sheet Report
  • Entity Profit & Loss Report